How to Get Duplicate Marksheet Losing a mark sheet — whether due to theft, misplacement, fire, or water damage — can feel like a disaster. These documents play a crucial role in your academic and professional journey, serving as proof of your qualifications for job applications, higher studies, or government services.
Thankfully, in 2025, the process of obtaining a duplicate mark sheet has become easier and more efficient, with most Indian education boards offering online facilities to apply and track the status.
- ✅ Validity and legal use of duplicate mark sheets
- ✅ Why you might need a duplicate mark sheet
- ✅ Board-wise application processes (CBSE, ICSE, State Boards)
- ✅ Required documents and affidavit format
- ✅ Fees and timelines
- ✅ Common mistakes to avoid
1️⃣ How to Get Duplicate Marksheet and Why Do You Need It?
A duplicate mark sheet is an officially re-issued academic certificate that replaces your original, which may have been:
- Lost or stolen
- Damaged (burnt, wet, torn, faded)
- Misplaced during relocation
- Required for multiple document submissions simultaneously
It serves as a legal substitute for your original mark sheet, recognized by:
Overseas education authorities (for attestation)
Universities and colleges (for admission or verification)
Government agencies (e.g., UPSC, SSC, passport office)
Private employers (HR verification process)
2️⃣ How Boards Issue Duplicate Marksheet
Most Indian boards (CBSE, ICSE, and state boards) issue duplicate mark sheets through their online portals. You need to:
✅ Submit an application
✅ Pay the required fee
✅ Upload valid documents
When Can You Apply for a Duplicate Marksheet?
You can apply for a duplicate mark sheet at any time if:
- You have lost your original certificate
- Your mark sheet is illegible or damaged
- You need an additional certified copy
Some boards may restrict you to applying only after filing a police complaint or providing an affidavit.
3️⃣ List of Documents Required
Though requirements may vary slightly by board, these are the common documents:
| Required Document | Purpose |
|---|---|
| ✅ FIR/Police Complaint Copy | Proof of loss/theft |
| ✅ Affidavit (on ₹10/₹20 stamp paper) | Declaration of loss or damage, notarized |
| ✅ ID Proof | Aadhaar card, PAN, Voter ID, or Passport |
| ✅ Passport-size Photograph | For identity confirmation |
| ✅ Old Mark Sheet (if available) | Helps confirm credentials and speeds up verification |
| ✅ Application Form | Online or offline depending on the board |
| ✅ Payment Receipt | Proof of application fee submission |
Make sure all documents are scanned clearly in PDF or JPEG format for uploading.
4️⃣ How to Apply for Duplicate Marksheet Online (Step by Step)
The exact process may differ slightly by board, but here’s a standard procedure:
Step 1: Visit the Board’s Official Website
Depending on your education board, here are the main websites:
- CBSE: https://www.cbse.gov.in
- ICSE (CISCE): https://www.cisce.org
- UP Board: https://upmsp.edu.in
- Bihar Board: https://biharboardonline.bihar.gov.in
- Rajasthan Board: https://rajeduboard.rajasthan.gov.in
Step 2: Locate “Duplicate Marksheet” or “Document Verification” Section
Usually found under:
- 📂 Document Services
- 🧾 Verification & Certification
- 🎓 Student Corner
Look for options like “Duplicate Marksheet,” “Certificate Request,” or “Document Reissue.”
Step 3: Fill in the Online Application Form
✅ Enter your details:
- Full Name (as per record)
- Roll Number and School Code
- Year of Examination
- Class (10th/12th)
- Reason for request (lost/damaged)
- Preferred delivery mode (postal/collect in person)
✅ Upload required documents in PDF/JPEG format.
Step 4: Pay the Application Fee
Typical fee range: ₹200 to ₹500
Accepted payment modes:
- 💳 UPI
- 💳 Debit/Credit Card
- 💻 Net Banking
- 🧾 Bank Challan (for offline boards)
Some boards may charge extra for speed post or express delivery.
Step 5: Submit and Note Down Application Number
You will receive a confirmation email or message after submitting. Note down your reference number or application ID for tracking.
Step 6: How to Track Your Application Status
Most boards offer a “Track Application” option on their portal. You’ll need:
- Application number or reference ID
- Registered mobile number or email ID
Status updates are usually categorized as:
- Delivered
- Under Review
- Approved
- Dispatched
5️⃣ Board-wise Duplicate Marksheet Process
✅ CBSE (Central Board of Secondary Education)
- Website: https://cbseit.in
- Application: Online only
- Documents: Affidavit, ID, FIR (if lost), old mark sheet (if available)
- Fees: ₹250–₹500
- Delivery: Speed post or regional office pickup
- Time: 15–20 working days
ICSE (Council for the Indian School Certificate Examinations)
- Email request to helpdesk@cisce.org with required documents
- Pay fees via demand draft/online payment
- Processing Time: 3–4 weeks
UP Board (Uttar Pradesh Madhyamik Shiksha Parishad)
- Website: https://upmsp.edu.in
- Documents: Affidavit, FIR copy, ID
- Fee: ₹200–₹300
- Apply via downloadable form
- Delivery: Local collection or post
Bihar Board (BSEB)
- Apply online through portal
- Documents: Police complaint, affidavit
- Fee: ₹350
- Timeline: 3–4 weeks
- Website: https://biharboardonline.bihar.gov.in
Rajasthan Board (RBSE)
- Website: https://rajeduboard.rajasthan.gov.in
- Offline form available for download
- Upload scanned docs or submit via mail
- Cost: ~₹300
- Delivery: Address or board office
6️⃣ Offline Method (If Online Unavailable)
Some state boards may still require a physical form:
✔ Download from the website
✔ Fill it manually
✔ Attach documents and fee receipt
✔ Submit to board office in person/by post
7️⃣ Tips for a Smooth Process
- ✅ Double-check your name, roll number, and year
- ✅ Use clear scanned copies (300 DPI preferred)
- ✅ Always notarize your affidavit
- ✅ Apply early—especially before job or university deadlines
- ✅ Keep a digital copy of application and payment
- ✅ Use registered post when mailing documents offline
8️⃣ Common Mistakes to Avoid
Avoid these errors to prevent delays or rejection:
- ❌ Applying from unverified third-party websites (always use official portals)
- ❌ Uploading unclear or wrong documents
- ❌ Incorrect spelling of your name or school
- ❌ Using nicknames instead of board-registered names
- ❌ Missing out on payment confirmation
9️⃣ How Long Does it Take to Receive Duplicate Marksheet?
| Board | Time (Approx.) |
|---|---|
| CBSE | 15–20 working days |
| ICSE | 3–4 weeks |
| State Boards | 2–4 weeks |
| Offline Requests | Up to 6 weeks |
Delays may occur during board exam periods or holidays. Always apply with a buffer period.
✅ Validity of Duplicate Marksheet
Duplicate mark sheets are 100% valid for all legal and academic purposes:
- ✔️ No expiry – lifetime validity
- ✔️ Treated equal to original certificates
- ✔️ Accepted by colleges, banks, government offices
- ✔️ Required for attestation or foreign verification (apostille)
Frequently Asked Questions (FAQs)
Q1: Can I get my duplicate mark sheet in person?
A: Yes, many boards let you collect it at their regional office.
Q2: What if my original mark sheet was damaged, not lost?
A: The process is the same – you’ll still need to submit an affidavit and old mark sheet (if available).
Q3: How can I do in order to speed the process?
A: Ensure your application is complete and error-free.
Q4: Can I apply for multiple duplicate mark sheets at once?
A: Yes, but you’ll need to pay separately for each one.
Q5: Can I apply for more than one duplicate document at once?
Yes, you can apply for multiple certificates (mark sheet, passing certificate, etc.)—but you need to pay separate fees for each.
Q6: What happens if my documents are rejected?
You will be notified by email or SMS. You can re-upload or resubmit within the given deadline.
Q7: Can I authorize someone else to collect my duplicate certificate?
Yes, with a signed authority letter and ID proof of both parties.
Q8: Is a physical FIR necessary?
Some boards accept online FIRs or general diary entries. Always check your board’s specific guidelines.
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Conclusion
Losing your board exam mark sheet might feel like a crisis, but it doesn’t have to be. Thanks to digital systems, you can now apply for a duplicate mark sheet online with minimal effort. Whether you’re from CBSE, ICSE, or a state board, following the right steps, submitting accurate documents, and tracking your application can get your certificate re-issued in a few weeks.
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