How to Get a Duplicate Marksheet if Lost – 2025

How to Get a Duplicate Marksheet if Lost – 2025 Complete Step-by-Step Guide

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How to Get a Duplicate Marksheet if Lost – 2025 Losing a Marksheet Isn’t the End!

A mark sheet is not simply an item of paper; that it’s your educational identity. It plays a vital role in almost every stage of your career — whether it’s admission to colleges, applying for government or private jobs, or proving your qualifications during visa and passport processing.

However, what happens if your original marksheet becomes destroyed, lost, or stolen?

Don’t panic. In 2025, most educational boards in India — including CBSE, ICSE, and State Boards like UP, Bihar, and Rajasthan — provide an official process to help you get a duplicate marksheet.

This comprehensive guide will cover:

  • ✅ When and why you need a duplicate
  • ✅ Required documents
  • ✅ Detailed steps to apply (online and offline)
  • ✅ Board-wise process
  • ✅ Pro tips to avoid future loss
  • ✅ Common FAQs answered

Table of Contents

✅ 1. What is a Duplicate Marksheet and Why is It Needed?

A duplicate marksheet is a legally valid copy of your original marksheet issued by the education board. It carries the same weight and recognition as your original certificate but includes a mention that it is a “duplicate.”

📌 You may need a duplicate marksheet if:

  • Your original is lost, stolen, misplaced, or damaged.
  • You need an additional copy for job verification, higher education, or immigration purposes.

💡 Note: A duplicate marksheet is accepted for all official, academic, and legal purposes.

⏰ 2. When Should You Apply for a Duplicate Marksheet?

Apply for it immediately after discovering that your original marksheet is missing or damaged. Delaying the application can:

  • Affect admissions and job applications.
  • Make it harder to collect supporting documents like FIR and affidavit.
  • Increase your stress unnecessarily.

📋 3. Documents Required to Get a Duplicate Marksheet

Before applying, make sure you collect the following documents:

DocumentPurpose
✅ Application FormFor duplicate issue request
✅ Affidavit (on ₹10/₹20 stamp)Legal statement about the lost marksheet
✅ FIR CopyComplaint lodged with the police
✅ Old Marksheet Photocopy(If available) Proof of examination details
✅ Valid ID ProofAadhaar Card, Passport, Voter ID, etc.
✅ Passport-Size PhotographsRecent color photos for application
✅ Fee Payment ReceiptProof of payment submitted to the board

🪜 4. Step-by-Step Guide to Apply for a Duplicate Marksheet

🔹 Step 1: File an FIR

  • Visit the nearest police station.
  • File a report regarding your lost/stolen/damaged marksheet.
  • The FIR should mention:
    • Your full name
    • Exam roll number
    • Name of the board
    • Year and class of examination
    • Circumstances of loss (e.g., theft, accident, relocation)

🔹 Step 2: Prepare an Affidavit

  • Get a notarized affidavit on stamp paper (₹10 or ₹20).
  • The affidavit should clearly state:
    • Your identity details
    • Information about the lost marksheet
    • Declaration that it hasn’t been misused
    • Request for issuance of a duplicate

🔹 Step 3: Gather Supporting Documents

  • Keep all documents in a proper file:
    • FIR copy
    • Affidavit
    • ID proof
    • Photocopy of lost marksheet (if any)
    • Passport-size photos

🔹 Step 4: Fill the Application Form

  • Most boards provide downloadable forms on their official websites.
  • Fill out the form accurately:
    • Full name
    • Roll number
    • Exam year
    • School name and code
    • Reason for duplicate request

🔹 Step 5: Pay the Required Fees

  • Fees vary between boards (₹200–₹500).
  • Modes of payment:
    • Online: Net banking, UPI, Debit/Credit Card
    • Offline: Demand Draft, Postal Order, or Cash at regional office

🔹 Step 6: Submit the Application

  • You can submit it:
    • To your school principal
    • At the regional board office
    • Or via post (by speed/registered mail) – board-specific

🔹 Step 7: Track Your Application

  • Boards like CBSE offer an online tracking system.
  • For others, you may need to contact the board office by email or phone.

🏫 5. Board-Wise Application Process for Duplicate Marksheet (2025)

📌 CBSE (Central Board of Secondary Education)

  • Website: https://www.cbse.gov.in
  • Navigate to: “Duplicate Document” section
  • Upload:
    • FIR copy
    • Affidavit (PDF/JPEG)
    • Payment online (₹200–₹500)
  • Processing Time: 15–30 working days

📌 ICSE / ISC Board (CISCE)

  • Contact: School Principal
  • Process:
    • School forwards application to Council
    • Include FIR, affidavit, payment (~₹300–₹500)
  • Processing Time: Around 30 days

📌 UP Board (Uttar Pradesh Madhyamik Shiksha Parishad)

  • Website: https://upmsp.edu.in
  • Download duplicate application form
  • Attach required documents + DD or IPO (~₹200–₹400)
  • Submit to: District Inspector of Schools (DIOS) or regional office

📌 Bihar Board (BSEB)

📌 Rajasthan Board (RBSE)

  • Website: https://rajeduboard.rajasthan.gov.in
  • Download and print the duplicate marksheet request form
  • Attach FIR, affidavit, ID proof, and fee
  • Submit to district education officer or Ajmer office

🌐 6. Online vs Offline Application Process

ModeDetails
OfflineVisit school or board office, submit printed documents in person
OnlineUpload documents (PDF/JPEG), pay fees digitally, download e-copy (if allowed)

🧠 7. Expert Tips for Smooth Application Process

✔️ Don’t delay filing the FIR – do it within 24–48 hours of loss
✔️ Keep scanned digital copies of FIR, Affidavit, and ID
✔️ Use only official board websites – avoid fake agents
✔️ Use Speed Post or Courier with tracking when sending by mail
✔️ Follow up with the board after submission
✔️ Double-check form details and spelling before submission

📄 8. Validity and Usage of a Duplicate Marksheet

A duplicate marksheet is 100% valid and accepted for:

  • 🔹 College/University Admissions
  • 🔹 Government and Private Job Applications
  • 🔹 Passport/Immigration Verification
  • 🔹 Bank Loans and Scholarships
  • 🔹 Competitive Exams

💡 It may include the word “DUPLICATE,” but that doesn’t reduce its legal importance.

🛡️ 9. How to Prevent Loss of Marksheet in the Future

Here are simple ways to secure your marksheets:

✅ Lamination: Laminate original and duplicate copies
✅ File Storage: Use waterproof folders and label documents
✅ Digital backup: Scan and store on Pen Drive, DigiLocker, or Google Drive as a backup.
✅ Backup Of Parental: Share a marksheets copy with guardians or parents
✅ Email Backup: Email a PDF version to yourself

❓ 10. Frequently Asked Questions (FAQs)

Q1: Will my duplicate marksheet be valid for passport and jobs?

A: Yes, it is legally valid and accepted across all departments.

Q2: How many days does it take to receive a duplicate?

A: On average, 15 to 30 working days, depending on board processing time.

Q3: Is it possible to apply for multiple duplicates?

A: Yes, but clearly mention the number of copies needed in the application.

Q4: Can I apply without an FIR?

A: Not recommended. For duplicate issuance, the majority of boards require an affidavit and a FIR.

Q5: Can someone else submit the application on my behalf?

A: Yes, if authorized in writing with identity proof.

✅ Conclusion: Stay Calm, Act Quickly, and You’ll Get Your Duplicate!

Losing your marksheet might feel overwhelming at first, but it’s a problem with a clear and well-defined solution. Follow the steps outlined above — from FIR filing to submitting your documents — and your duplicate marksheet will be in your hands in no time.

📝 Pro Tip: Keep digital backups and multiple copies to avoid panic next time!

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